MODULE ONE

Introduction

• Course objectives and outline
• Background/history and basics
• Overview of FERPA's structure

MODULE TWO

What Is an "Education Record?"

• FERPA's "revisionist" history
• Key Definitions:
  • "Record"
  • "Directly Related"
  • "Personally Identifiable"
  • "Student"
  • "Attendance"
  • "Maintained"
  • "Educational Institution"
• Email and other examples

MODULE THREE

What Isn't an "Education Record?"

• Key exclusions
  • "Sole Possession" records
  • "Law Enforcement" records
  • "Employment" records
  • "Alumni" records
  • "Treatment" records
  • FERPA, HIPAA, and state medical confidentiality statutes

MODULE FOUR

Disclosure of Education Records I

• With consent
• Without consent
  • Disclosures of directory information
  • Disclosures to school officials
  • Outsourcing
  • Disclosures to officials at other schools (the "transfer" exception)
  • Disclosures to parents
  • Disclosures in a "health or safety emergency"

MODULE FIVE

Disclosure of Education Records II

• Without consent (continued)
  • Disclosures of and in disciplinary actions
  • FERPA and Title IX
  • Disclosures in litigation
  • Disclosures to the government
  • State longitudinal database systems
  • Disclosures in connection with financial aid
  • Applying the disclosure exceptions

MODULE SIX

Disclosure of Education Records III

• Implied waiver of FERPA rights
• Disclosure of de-identified records
• Authentication requirements for disclosure
• Safeguarding requirements
• Implicit disclosures
• Redisclosure and recordation requirements

MODULE SEVEN

The "Forgotten" Parts of FERPA

• The right to "inspect and review"
  • Records pertaining to multiple students
• The right to "seek amendment"
• Annual notification of rights enforcement

MODULE EIGHT

Applied and Practical FERPA

• Teaching and working in the cloud
• FERPA vs. state public records requirements
• Transcript notations
• Practical tips
  • Posting grades
  • Returning exams and papers
  • Mailing grades and other records home
  • Letters of recommendation
  • Internships and externships
  • Talking to parents
  • Recording information about students
  • Disposing of recorded information about students
  • Email, other electronic records, and digital storage